Privacy Policy

Last updated: 04.02.2026

max20 Project Solutions Ltd (“we”, “us”, “our”) is committed to protecting the privacy and security of your personal information. This Privacy Policy describes how we collect, use, store, share, and protect your data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

This policy applies to:

• visitors to our websites: max20projectsolutions.com and max20.com

• candidates and contractors

• client contacts and prospective clients

• suppliers and business partners

• any individual who interacts with us in connection with our services

1. Who We Are

Data Controller:
max20 Project Solutions Ltd
Fairbank House, 27 Ashley Road, Altrincham, Cheshire, WA14 2DP
Email: contact@max20projectsolutions.com
Website: https://max20projectsolutions.com

2. Personal Data We Collect

We may collect the following categories of personal data depending on how you interact with us:

2.1 Website Visitors

• IP address, browser type, device type, pages visited, time/date of visit (Log Data)

• Cookie identifiers (see section 10)

2.2 Candidates

Name, address, email, phone number
CV details (employment history, qualifications, skills)
Right to work documentation to work documentation‑to‑work documentation
Contract, rate, payroll, and assignment information
Sensitive data where applicable (e.g., health/disability data provided voluntarily for adjustments)

2.3 Clients & Prospective Clients

Name, job title, employer
Business contact details
Contractual and payment information
Communications with us

2.4 Suppliers & Partners

Business and contact information
Payment details and contractual correspondence

3. How We Collect Personal Data

Directly from you (online forms, emails, phone calls, meetings)
From your CV, job applications, or submissions
From publicly available sources (e.g., LinkedIn, company websites)
From recruitment/job boards you have used
Through our website (cookies and analytics)
From referrals or recommendations

4. Legal Bases for Processing

We process personal data under the following legal bases:

4.1 Contract

To take steps at your request or to fulfil a contract with you:

Candidate registration and assignment management
Contract creation and payment processing

4.2 Legitimate Interests

For purposes including:

Matching candidates to suitable roles
Marketing to business contacts
Improving website performance
Maintaining business operations

We always consider your rights and interests.

4.3 Consent

For specific, optional activities such as:

Marketing communications (where required)
Collecting special category data

You may withdraw consent at any time.

4.4 Legal Obligation

Where required by law, including:

Right to work checks‑to‑work checks
Tax and HMRC requirements

5. How We Use Personal Data

We use your information to:

Provide recruitment and project delivery services
Assess suitability for roles
Communicate about roles, opportunities, or assignments
Maintain client relationships
Process payments and invoices
Improve website functionality and security
Meet legal and regulatory obligations

6. Who We Share Personal Data With

We may share your data with:

Clients seeking candidates for roles
Third‑party processors such as:
- CRM/ATS systems
- Email and communication platforms
- Cloud service providers
Payroll and accounting partners
(These partners may access data only to perform services for us and must not use it for any other purpose.) Regulators, government bodies, or law enforcement, where required by law or subpoena.We never sell personal data.

7. International Data Transfers

Some service providers may store or process data outside the UK.
Where this happens, we ensure appropriate safeguards are in place, including:

UK adequacy decisions
International Data Transfer Agreements (IDTAs)
Standard Contractual Clauses (SCCs)

8. Data Retention

We retain data only as long as necessary:

Candidates: typically 24 months after last meaningful contact, unless you ask us to retain or delete it sooner
Contractors on assignment: up to 7 years for contractual/legal compliance
Client contacts: while the relationship remains active
Website analytics data: typically 26 months or shorter depending on provider settings
You can request deletion at any time.

9. Your Rights

Under UK GDPR, you have the right to:

Access your data
Rectify inaccurate data
Request erasure (“right to be forgotten”)
Restrict or object to processing
Data portability
Withdraw consent
Complain to the Information Commissioner’s Office (ICO)

ICO website: https://ico.org.uk/global/contact-us/

To exercise your rights, email contact@max20projectsolutions.com.

10. Cookies & Website Tracking

Our website uses cookies to:

Improve user experience
Analyse website performance
Remember your preferences

You can disable cookies via your browser settings, but some website features may not function properly.

A full Cookie Policy can be provided separately.

11. Security

We use appropriate technical and organisational measures to protect your data.
However, no method of electronic transmission is completely secure, and we cannot guarantee absolute security.

12. Links to Other Websites

Our site may contain links to third party websites. We are not responsible for the privacy practices or content of those sites and advise reviewing their privacy policies individually. ‑party websites. We are not responsible for the privacy practices or content of those sites and advise reviewing their privacy policies individually.

13. Children’s Privacy

Our services are not directed to individuals under 18, and we do not knowingly collect data from children.

14. Changes to This Policy

We may update this Privacy Policy periodically. Changes will be posted on this page and are effective immediately upon posting.

15. Contact Us

If you have any questions about this Privacy Policy or wish to exercise your rights, contact:

Email: contact@max20projectsolutions.com
Address: Fairbank House, 27 Ashley Road, Altrincham, Cheshire, WA14 2DP